ATTENTION EXHIBITORS

Only our Official Suppliers (GES Canada, Calgary Stampede, Inside Track) will contact you with regards to booth decor, electrical/banner requirements and Show Guide advertising. No other promotional, decorator or advertising company are authorized by the show.

Our Official Show Hotel – Hotel Blackfoot  will NOT contact you.
Any emails or calls you receive regarding Show Hotels are NOT authorized and we do not recommend you responding as there are hidden fees associated with booking.
Hotel Blackfoot show rate is $123.00 plus taxes per night which includes free parking, free wifi and free breakfast voucher.
Hotel Blackfoot Booking Link:
http://bookings.ihotelier.com/bookings.jsp?groupID=2034234&hotelID=13627

We do NOT sell any contact information.  Any emails or calls that you may receive with regards to purchasing a “list of contact names” whether vendors or consumers is FALSE. These are out of country companies trying to solicit funds and they are not compliant with our Canadian CASL laws.  We report them to the Canada Anti-Fraud Bureau (Spam Reporting Centre).

 

IMPORTANT FIRE and FACILITY REGULATIONS: All Exhibitors Must comply 

All Power Sport Vehicles and gasoline powered equipment on the show floor must only have:
¼ of a tank / 20 liters or less of fuel.

All vehicles will be checked during Move In and will not be allowed to enter the facility if the gas level exceeds 1/4 tank.
No propane on or in the vehicle is permitted.

Canopies, tents and large fabric backdrops must have a permanent label attached by the manufacturer indicating
conformance with CAN/ ULC S-109 or NFPA 701 “Flame Tests of Flame-Resistant Fabrics and
Films”. If this label is not present, you will be requested to remove the canopy.

Any Vehicle or Structure over 9.3m of roofed area will require an active smoke detector & fire extinguisher 2A10BC in the booth.

Please refer to the Exhibitor Kit for additional information for all Fire Regulations and Calgary Stampede Safety Guidelines.


Insurance

All Exhibitors must have General Commercial Liability insurance of a minimum of two million dollars prior to the show. The Exhibitor shall add the Licensor (8061246 Canada Inc.) as an additional insured and hold the Licensor harmless from any damage, expense or liability, to or in respect to any person, arising out of the Exhibitor’s occupancy of the said licensed space or anything or matter connected with such occupancy or the activities of the Exhibitor, its servants, agents or employees in conjunction therewith, whether or not such activities shall occur in the licensed space, the building or elsewhere. All exhibitors must provide the Licensor with proof of insurance 30 days prior to the show.

 

  • Exhibitor Kit

    Click link below to access the exhibitor kit with all the show information

    Exhibitor Kit CMS 2020

  • Exhibitor Badges and VIP Tickets

    To submit your names for your exhibitor badges or to order VIP tickets
    due by: December 18, 2019
    Please contact our office at 403-457-1080

  • GES Official Decorator and Material Handling

    GES is the recommended decorator for the Calgary Motorcycle Show

    Important:  All exhibitors are required to have suitable floor covering for their booth space.  If you do not have your own floor covering, please contact GES to make arrangements for carpet rental.

    Please Note:  ONLY approved floor tape is to be used please check with Show Management

    In addition to carpet rental, GES also offers furniture rental, drapery, booth decor, as well as custom booth design services to help you stand out in the crowd.

    ORDER FORMS – click here:  https://ordering.ges.com/CA-00057424
    Order due date: December 17, 2019

    GES Global Experience Specialists
    ph: 403-243-2212
    email: exhibitorserviceswest@ges.com

  • Blackfoot Hotel - Show Hotel

    SHOW HOTEL Hotel Blackfoot  
    5940 Blackfoot Trail SE
    Calgary, AB   T2H 2B5
    1-800-661-1151

    Book by December 27th 2019 for discounted rate of $123.00 

    Your rate includes complimentary parking, wireless internet access and a breakfast voucher for every day booked for the Greens Restaurant.  Voucher needs to be presented to server for dine in only. Voucher includes one – non-alcoholic beverage and one a la carte item. Gratuity not included.  Sunday brunch is a $10 surcharge.

    http://bookings.ihotelier.com/bookings.jsp?groupID=2034234&hotelID=13627

    The Show rate is available from January 8-13, 2020.

    PLEASE NOTE: The Show Hotel will NOT contact or solicit your business.
    Do not respond to any emails or calls from Hotel agencies as it is a Hotel Scam.

  • Calgary Stampede Electrical/Internet/Parking/Banner Hanging

    CALGARY STAMPEDE Electrical/Internet/Parking Passes/Banner Hanging

    Click link below for pricing:
    Calgary Stampede Event Services Exhibitor Order form Calgary Motorcycle Show

    Online order at
    https://exhibitor.calgarystampede.com/coe/coe_p1_all.aspx?oc=01&cc=COE-EVT2018

    ORDER DUE DATE Dec 20, 2019

    For more information:
    Calgary Stampede Event Services
    ph: 403-261-0377
    eventservices@calgarystampede.com

  • Calgary Fire Department Special Event Regulations

    Please reference the Calgary Fire Department Indoor Requirements for Events
    It includes information on booth structures, pop up tents, signage and hanging banner fire code information.
    CFD Indoor Special Event Requirements

    For more information – please contact our office at 403-457-1080

  • SHOW GUIDE AD BOOKING

    SHOW GUIDE INFORMATION:

    Show Guide Producer:  Inside Track Communications

    The 2020 show guides will be full size colour magazine packed with new motorcycle and accessory information, show maps and schedules plus tips for all riders. The guides have become an anticipated compliment to the show and product of lasting value to the consumers in attendance.

    Advertise in one specific show guide or reach all four shows at a great package price and communicate with the consumers that need your product.

    All ads must be booked by December 9, 2019
    All material must be submitted by December 16, 2019
    Click below for pricing and specs:
    Motorcycle Shows Official Show Guide Information

    For more information on advertising in the official show guides of the Calgary, Edmonton, Vancouver and Toronto  contact  DAVID WEBER @ INSIDE TRACK COMMUNICATIONS INC.  •  INSIDETRACKNEWS.COM

    INSIDE TRACK MOTORSPORT NEWS  •  INSIDE MOTORCYCLES  •  MX AND OFF-ROAD
    TEL: (519) 869-4969
    EMAIL David@InsideTrackPublications.com
    CELL: (416) 938-7223
    FAX: (416) 962-7208

  • Exhibitor Insurance

    As an exhibitor participating in the Calgary Motorcycle Show, you must have adequate Liability Insurance with a minimum $2,000,000 limit to protect the Exhibitors, the attending public, the show organizer and yourself.  Our insurance policy does not extend coverage to any exhibits and requires you to submit a Certificate of Insurance upon receipt of the exhibitor’s manual

    There are (2) ways to arrange the required Insurance:

    OPTION #1: SINGLE EVENT INSURANCE

    Power Sport Services has appointed Exhibitor Insurance.com as the recommended Insurance contractor for exhibitors.
    Order directly online at www.exhibitorinsurance.com
    Click on Order Insurance tab at top of the badge
    Event Name: Calgary Motorcycle Show
    Event City: Calgary
    Organizer Name: Power Sport Services

    Brokers Trust Insurance Group
    Tel: 905-695-2971 / Toll Free: 866-836-9066 / Fax: 905-760-2260
    Website: www.exhibitorinsurance.com

    OPTION #2: YOUR OWN INSURANCE

    Contact your own Insurance Company, request a certificate of Insurance with the following requirements below:

    • Power Sport Services listed as an additional insured.
    • Dates of the show: 1/9/2020 – 1/12/2020 (includes move in and out dates)
    • Comprehensive General Liability of $2,000,000
    • Bodily Injury and Property Damage Liability subject to a maximum $1,000 Deductible.
    • Products and Completed Operations Liability
    • Contingent Employers Liability
    • Broad form Property Damage
    • Cross Liability clause
    • Severability of Interest Clause

    Your understanding and compliance with this requirement, is greatly appreciated!
    Please provide proof of insurance by: December 13, 2019 

  • Lange Transport - Official Carrier of the Motorcycle Shows

    Lange Transportation is the official transport company of The Calgary Motorcycle Show.
    They can help you with all your freight and shipping needs. Book by Dec 13, 2019 

    Lange Transportation
    Contact:
    Tel: 905-362-4383 / Toll Free: 800-668-5687 ext. 284 / Fax: 905-362-1285
    Website: www.langeshow.com